The Role Working with the finance team the Billing Assistant will be the designated expert in relation to the clients billing requirements With responsibilities Including but not limited to the below Matter management knowing who works on the files ensuring their time gets closed before billing K

Job description / Role

Employment:

Full Time

• Working with the finance team, the Billing Assistant will be the designated expert in relation to the client’s billing requirements.

With responsibilities Including but not limited to the below:

• Matter management, knowing who works on the files, ensuring their time gets closed before billing.

• Keeping data clean and relevant. Ensuring rates are correctly applied.

• Ensuring ledger financial hygiene is maintained (write offs, transfers, nil rate trainee time, amendments etc.)

• Review matters on a regular basis and close down when dormant, keeping our files clean.

• Identification of process gaps or inefficiencies and the provision of training for legal teams on correct and improved matter protocols Billing Support.

• Working with the Office Hub Assistant to ensure that all costs are accurately reflected on proformas raised.

• Providing guidance to fee earners, partners and secretaries on the firm’s financial processes and procedures relating to the billing process as well as building and managing relationships within Finance

• Validation of proformas in line with client protocols and return any bills which are not compliant with these protocols, along with advising the correct process/procedure.

• Dealing with client queries on invoices and financial matters.

• Coordination and resolution of e-billing rejections

Requirements

• Be currently based in Amman.

• Fluent, business level, written and spoken English and Arabic communication skills.

• 2-5 years corporate experience at a large international corporate firm, preferably a law firm.

• University Degree preferable in Finance and at least 2 years’ experience in Finance Department (Billing specialized)

• Advanced Microsoft Office (formatting, track changes, mail merge) Excel (pivot tables and formulas) and PowerPoint

• Excellent multitasking and organizational skills

• A hardworking attitude, attention to detail and demonstrated ability to work efficiently under pressure

• Professional demeanor with experience in a multinational environment

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